Hybrid Board Meetings

Hybrid board meeting have become the standard as board members are returning to face-to-face meetings. This new format allows the meeting to be held in person and remotely to reduce costs while increasing accessibility. It is essential that your company establishes meeting norms and expectations, regardless of whether you opt for all-virtual or in-person meetings with remote attendees. To accomplish this, it’s crucial to ensure that the technology is properly optimized and clear guidelines are laid out for participation.

Hybrid board meetings don’t come without their challenges. Some board members might be discontented that they aren’t capable of interacting in the same room, or think that their input is not as valuable because they can’t provide face-toface the context of their peers commentaries. Experts in meeting management recommend taking proactive ways to facilitate collaboration, such as opening virtual rooms for social interaction before and during meetings, and also during breaks, and utilizing tools like the board portal to manage the work of your board.

Another issue that is frequently encountered is of varying levels of technical proficiency amongst board members. In the end, remote attendees may be not included in the meeting or their participation may be limited due to poor audio or video quality or a slow internet connection. Instructing your board members on how to utilize the technology and making sure they have access to reliable equipment prior the meeting will allow them to navigate these challenges effectively.

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