How to Protect Confidential Documents For Boards

Boards are the primary power of an organization, making critical decisions and conducting crucial discussions that affect all stakeholders. This means that there’s an abundance of sensitive information being shared among boards, which needs to be protected against leaks and unauthorized access.

Implementing strong security measures to prevent unauthorized viewing and printing of confidential documents is one of the best ways for boards to safeguard their confidential information. One of the best ways to do this is by using a secure board portal, that why not check here can encrypt documents in order that they can only be read to authorized users.

Most board portals also allow you to set limits on the length of time a document can be accessed and also limit users from downloading or printing it. There are many systems that also have tools that let you track who has viewed the document, and provide the report detailing the number of times it was accessed and by whom.

A confidentiality policy is an additional method to safeguard confidential documents. The policy should clearly state, that unless required by law, or authorized by the Board, directors cannot divulge confidential information to anyone else such as the constituency director’s sponsors. It should also define confidential information. Although the enforcement of such a policy can be difficult however, it gives clarity to all directors and allows the company to defend against accusations that a director has violated the duty of confidentiality.